Service Writer/Parts Technician

· Completing bi-weekly e-time sheets documenting hours of work and time away for sick or vacation days. Completing time off request forms to be forwarded to supervisor and payroll department 

· Review and complete work orders for branch service department as needed, ensuring quality control of time entered onto work order, inventory parts allocated, attached purchase order, inventory procedure

· Generating Purchase Order for an approved supplier to order parts, supplies and specific items to company units and approved owner operators

· Following up with PO created, edit PO entering Invoice detailed line descriptions to match part numbers and pricing with PO to allocate to inventory/trucking/general tab

· Entering subtotal on purchase order pricing. Supplier invoice subtotal before GST should match purchase order subtotal

· Using proper GL account for general purchase’s i.e., shop consumables, tools, supplies

· Core items are to be entered and tracked so when returned credit is applied to the correct unit

· Monitor inventory quantities and pricing to ensure that quantities and pricing are adequate to inventory report totals

· Communicate consistently with the Shop Foreman and Parts Technician regarding all tasks requiring follow up. ie work order completion, Labor rate adjustments, parts, Inventory deficiencies related to pricing, quantity and Supplier

· Monitor parts room sign out sheet, charge/allocate parts to company units, owner operator’s units daily

· Allocating shipping and freight charges daily

· Maintaining an organized workspace, performing general office duties, sending emails, scanning, and filing

· Scanning any required invoices, shipping waybill, and work orders done by sublet

· Scanning annual CVIP, VKIPUC and Hose certifications and filing into electronic unit files

· Completing job hazard assessments if tasks are outside of the normal scope of work 

· Continuous professional development as needed

· Participating in annual competency reviews

· Attend all necessary meetings including safety related

The Parts Technician is responsible for the organization and operation of the branch parts department according to company policy and procedure 

Duties include but may not be limited to:

-Locating parts using preferred supplier lists and best pricing practices

-Creating purchase orders when required and applying them to appropriate inventory, and repairs according to company procedure

-Receiving orders, completing purchase orders and complete the process by ensuring Accounts Payable has copies of all required documents including staff credit card reconciliations

-Communicating with suppliers regarding company contact information specifically AP contact information

-2 years’ experience in purchase orders or service writing position

-Excellent time management and organizational skills

-Ability to adapt to changes quickly and problem solve

-Exceptional computer skills, including Microsoft office, previous experience with axon considered an asset axon